GLYHA Board of Directors
Meeting Minutes
May 15, 2006
Present: Don Morong, Maddie Goodell, Steve Liebold, Dawna Pidgeon, Bob Ceplikas, Jim Damren, Brad Whitaker, Tammy Daley, Ernie Gour, Bobee Gour, Lorrie Lewis, Reed Bergwell
Absent Board Member: Jon Singleton, Ahmad Haidari, AnnMarie McDonagh
1. Meeting Topics:
Don, Brad, and Bobee went to the NHAHA meeting last weekend. They were able to get 1 tournament. Bantam Tier 6. Kearsarge and Hanover got PeeWee Tier 1 and Tier 2. They might be willing to trade.
they will draw for Regional tournaments at the NE district meeting.
By-law changes were made: overtime rule changed no OT ties, all played to a winner, updated fines re games sheets to VP in 72 hrs, if not received/$25 fine. All game sheets must have labels with names, team name, coaches – if not $10 fine for each infraction. No show to a scheduled game is $300-350 for Mite- Bantam and $500 for Midget.
A proposal for all state tournament games to start after 4:00 PM was shot down.
Problems with refs must go to your ref-in-chief.
Ref-in-chief – ours is not elected, does not attend board mtgs or even ref-in-chief mtgs. Bob Ceplikas wants to know if the problem is because there is more than 1 organization using the same pool of refs. Don thinks the ref-in-chief should have accountability to us and he does not. Don suggests naming a ref-in-chief and leaving the scheduling with Dick. Ernie Gour to speak to Dick.
Jim, Steve, and Brad Whitaker have been reviewing the GLYHA policies and procedures. There are 3 major changes they propose: Registration, tryouts and the grievance committee. Don questions the wording on #4 of the proposed change to the tryout policy. Don says s/b 2 warm-ups and a 3 day tryout. Don will rewrite and email to Brad. Don questions the term “bubble players” but no new word at this time. Jim, Steve and Brad (Don?) to again look at and re-do the whole tryout process. Will look at again at the next meeting.
#6 proposal regarding the Grievance Committee needs to be looked at again. Police #D35B states that it stays in executive session. Steve says a problem with that because if it is not disclosed there can be no appeal which it states the person filing the grievance has a right to do if necessary. Don thinks the person should be told but not in writing. Dawna agrees with Brad that it needs to be in writing so there can be no misinterpretation. This will be looked at further and brought back to the next meeting.
“Upper Valley Select” proposal: Don had meeting with Hartford and Hanover presidents. All opposed to the former idea. They are working on a new proposal for an “Upper Valley Select” that will be independent of all three associations. Players would be required to stay with their programs. It would be before and after our seasons with 1 practice/game per week during but could not conflict with their organization’s schedule. If a conflict arises their organization must prevail. This year would be U14, Bantam, and PeeWee. Don has some reservations with the proposal: they are looking to supplement the teams to avoid conflicts and are wanting to look outside the area. AAA level
Brad Whitaker says as long as they are not taking our ice – go ahead. Jim sees problem with parents. Don believes the positive side is that we would be giving some of our higher level players the opportunity to stay with our organization but also to get the higher level of play that they want/need. It may also be 1 more positive step toward a total merge.
New Rink: Don received email asking how much ice we used last year and how much we would want in the new rink for a year, broken down monthly. Brad Whitaker provided a schedule or all practice ice times for last season. Bobee to give e game ice totals by month.
Ice wanted? 1 full and 1 ½ ice per week/team. Price needs to be considered. No price available at this time. We need ice Sept – March with Feb being a peak time.
Coordinator Reports:
A. Treasurer:
approx. 23857.47 checking with 1549.37 savings earning .30 interest. This savings account is a scholarship fund for underprivileged or handicapped children. Account was set up many years ago and has not been touched. Is it a requirement to keep separate.
Don believes their should be 2 checking accounts. Maddie only has information on 1 account. Lorrie Lewis seems to believe remembering a consolidation??? Maddie recommends putting money into a CD to earn more.
~Brad Whitaker makes motion: Motion to move 5,000 to a 30 day CD and 10,000 to a 90 day CD
~Brad Whitaker revises motion: Wants to propose consolidating the scholarship fund with the checking account then putting $6549.39 into a 30 day CD and 10,000 into a 90 day CD.
~Motion approved- voted and passed unanimously
B. Coaching Coordinator:
Discussion about screening of coaches and board members. When? How? Who? And How Often? Background checks? Steve is concerned because the policy says we are doing this every year. Concerns because even if we do, is Hanover screening? (Valley Mites) Brad believes we should eliminate from the policy/procedures those things that are not being done. Don believes the policy/procedure is ok and gives us the right to terminate if we find something out whereas we could have a problem terminating those policies. Steve suggest screening every 3 years. Bobee says these are questions for Jim Nolan.
Steve will discuss coaches evaluation in executive session. (as policy/procedure book says to do)
C. Girls Coordinator:
Don went over earlier discussion regarding the “Upper Valley Select” for Reed. Will send his email to Reed with all the details. The UV Select girls team previously proposed by Graham will not happen.
The recommendation of Reed based on the #’s right now and
parent feelings is to have a U12 team. Some of our U14 age girls will not make
the U14 team with ability and we need to accommodate them and give them a place
to play. Don has issue with this. Hanover has been approached many times to
combine with Lebanon and has not been receptive to the idea. Now that they
“need” us, its ok. Don thinks we may have enough players now to make our own
team. He believes the girls team should be the same as the rest of the teams.
Bob Ceplikas says there is a big difference in girls skill level between U12 and
U14. Our U14 would not be a competitive team. Reed says he is surprised at
Don, he thought the support was there and would not have been pursuing this if
he thought it wasn’t. Don says the support is there, he was “playing devil’s
advocate.” Maddie voiced her opinion, does not want to move away from a house
team. Dawna believes it would be a way to keep girls in our program. If a
combination of Leb/Hanover is necessary, then she supports that. Don asks if we
can do it without Hanover- Reed says NO. Bob Ceplikas believes that if it is a
combined team, there should be more of an effort to show it is combined.
Different colors, new practice jeresys, should always be referred to as
Hanover/Lebanon or Leb/Hanover, never separate.
D. Registrar Report:
Spring Registration: not looking good. 7 Bantams have gone to Hanover. No registered Bantam age goalie as of yet. Lorrie Lewis will send a data base to board with all players and will note which ones have registered. Still early, will wait until the end of the week and if still not good we will begin to make phone calls. Ideas: Dawna-Midgets, Bob Ceplikas-Bantams and Brad Whitaker-Squirts. Hartford still wanting to discuss Bantam, PeeWee and Squirts. Brad Whitaker to remind parent reps to send a reminder of spring registration to their teams.
E. Scheduler:
State Schedulers meeting was cancelled. Coaches, Registrar, and President meeting will be August 19, in Concord.
F. Equipment Manager: No report
G. In House Coordinator: No report
H. Volunteer Coordinator: No report
Committee Reports:
A. Ice Committee: Jim spoke with Cardigan – Wednesdays may or not be good. Today it looks like Mondays or Tuesdays from 5:30-8:00 may be available. Cardigan is waiting on word for Hanover, believes they want Thursdays. Skill development – interested in coaching a clinic? Jim to find out when ice starts and when it ends. Tammy will get Don John/Jessica Bayreuther’s # to see if they would be interested in doing a clinic for Lebanon. John Bayreuther is on the coaching staff at Cardigan. Brad Whitaker had breakfast with those from KUA, they are sympathetic to the problem of our younger kids getting later ice than their older kids – they will bring this concern p at their next board mtg. Very sympathetic to our ice dilemma as well. If we pre-buy = better deal.
B. Fundraising & Promotion: no report
C. Skill Development: June lunch mtg. scheduled for Ahmad and Jon with Dave Reece. Steve met with Ahmad and M. Pollard on skills development: they believe to drive skills of kids up they must drive up skills of the coaches. Want to reach out to Leb. High, will have the coach call Steve after announced- in the next week or so.
Email from Ahmad to Don suggesting: a goalie clinic in the early season. Squirts and higher a power skating clinic: focus on stick handling with a min cost and with the Dartmouth coach. 2 hockey events/ team, not counting games, if ice not available should schedule off ice sessions.
Next Meeting: June 5, 2006, 6:30 @ LHS.
Executive Session:
Meeting was followed by Executive Session
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