GLYHA Board of Directors
Meeting Minutes
June 5, 2006
Present: Don Morong, Steve Liebold, Jon Singleton, Tammy Daley, Brad Whitaker, AnnMarie McDonagh, Maddie Goodell, Jim Damren, Dawna Pidgeon, Kristi Judd, Reed Bergwell, Anthony Shaw
Meeting Topics:
Don, Brad Shaw, and Bob Ceplikas met with Hartford. Hartford has 11 Squirts, 8 PeeWee, and 16 Bantams with 3 goalies, Lebanon has 27 Squirt Eligible, 18 PeeWee, and 12 Bantams with 0 goalies.
Lebanon could go it alone on the Squirt level but the benefits of combining balance out. Combining is needed on the PeeWee level and there is no choice on the Bantam level. Hartford Board has voted and approved the combination at these levels for this year. (Any further merges are still open and would be discussed separately). 1 team at each would be Lebanon and 1 would be Hartford. The Hartford team must be on the ice during practices at Hartford to secure the preferred ice and the price. Where the team is registered will determine the state tournament to be played while very little changes will occur with regular season. We will still need to secure ice at other location so as not to lose our place for future. Don raised question as to whether we want to cap the size of the teams as Squirts may be quite large. (enough for 3, too many for 2 teams?)
~Brad Whitaker makes motion: Motion to “mesh” into joint teams with Hartford at the Squirt, PeeWee, and Bantam levels.
~Motion approved – voted and passed unanimously
Questions regarding coaches. Don says coaches are not a concern. Coaches would follow same policy, Hartford has agreed on our tryout procedures and policies and is willing to start their season when ours starts. We are to provide ice until their rink opens. Suggestion that this be told to members of GLYHA as word is out on the Hartford side. Bop Ceplikas will send email addresses to Don who will send same email to all 3 levels. The letter will also mention a possibility of a cap on these teams.
Final review of changes to GLYHA policies and procedures will be covered at the next meeting.
Lorrie Lewis was unable to attend so we do not have final numbers for Spring Registration at this time. She has said she will email these numbers to the board.
Anthony Shaw joined us tonight. He is the new LHS boys varsity coach. He wants to get his team involved in the community and involved with this organization. He suggests having his team come to our practices, and would like to institute a “Bring our kids to the game night”. He will continue to be involved in our Valley Mite program and plans on having some of his players involved as well. Don suggest 3-4 from his team at practices when able and whole LHS team on ice with LTS and LTP when possible. Anthony will coordinate with Steve. Matt Laramie told Bob that he is very interested in having the HS teams involved with the youth programs in all sports.
A> Treasurer
Maddie provided a P&L report. She was unable to get a 30 day CD as we had voted on last meeting and instead has put all the money decided into one 90day CD that will come due on August 24. Bills for Bantam ice and the Hanover bill need to be reconciled. Discussion followed regarding options for other monies. Maddie suggests another CD. Maddie suggests moving $12,500 to CD.
~Jon Singleton makes motion: motion to move $12,500 to a 90 day CD
~Motion approved: voted and passed unanimously
~Maddie Goodell makes motion: motion to have dual signatures on all checks over the amount of $500
Bob Ceplikas suggests that with turnover on treasurers, that this may make the job more difficult.
~Steve Liebold amends motion: changing the amount to $1,000 for dual signatures
Motion approved: voted and passed unanimously
~Jon Singleton makes motion: motion that NO checks are written to cash for any reason
~Motion approved: voted and passed unanimously
Miller Auto has made a commitment to donate $5,000 to GLYHA for new uniforms. $2,500 this week and the remaining $2,500 after 90 days.
B> Coaching Coordinator
Steve is working on possibilities for coaches. Peter Garapie is interested in head coach for the Travel Mites. Dave Peters. Fred Riddin would like to be more involved with coaching but is moving to Hanover for a traveling non GSL mite team.
Steve and Ahmad are also working on coach instruction meetings. They would like Dave Peters, the Dartmouth Asst Coach to attend as well as Anthony Shaw.
They met with Dave Reece on Thursday. Dave Reece would like to see better communication with coaches as well as more coach participation. Would like to speak at a coach meeting. He is also available for off-ice sessions. Fees for Hanover last season were $100/hr billed monthly. Ahmad informed him that we are not Hanover and have lower fees. Dave says that the fees are not firm and they are not necessarily looking to make a profit. He would like to start with 1 hr session/team and then ½ hr session. He does prefer full ice for skill specific drills such as backwards skating but does work with ½ ice. Some belief that the older kids lose interest. Bob Ceplikas believes Steve should bring up working with Dave Reece at the first coaches meeting, they must be committed to it and incorporate it into their practices in order for it to be useful. Don would like to see something on fees and schedule in writing.
C> Girls Coordinator
Reed says that we have moved no further on the U12 since our last meeting. He believes there was mixed feedback from the prior meeting. Chris Healy has also not contacted his parents yet as to their feelings. Reed was looking forward to seeing registration #’s. Will wait for email from Lorrie. Both organizations have strong #’s for U14. Woodstock is having problems with numbers for girls as well. Don reviewed the UV Select for Reed. Reed believes if handled well, this could be a good thing.
E> Scheduler: no report
F> Equipment Manager
No updates at this time. We still need jerseys. Don has 4 bags of pucks. At the beginning of the season, Kristi is to purchase 2 new goalie sticks for Mites.
G.> In House Coordinator
AnnMarie will continue to oversee the In-House program. She has a volunteer to coordinate for the LTS, and will look for a volunteer at the LTP and Valley Mite levels. The ValleyMite is supposed to switch between Lebanon and Hanover each season, Hanover says they have done it for the past few and Don told them we will definitely run it this season. A strong coordinator is needed for the ValleyMite program as this needs to be a Major Priority.
H> Volunteer Coordinator
Dawna wants to send volunteer sign up sheets with next registration. Circulate via email? Thinks a thank you should be sent to Tracy at TopStitch for bulletin board, does not believe this was done. Jon says he was thanked in person but will put a “Thank You” ad in the Valley News. Fundraising activities will remain the same minus the candle sales. Need merchandising person to help Tracy. Remove running the scoreboard from volunteer list.
Committee Reports:
Jim believes ice has been secured on Tuesday nights from 6:00-8:00 at Cardigan. Ice is in in November and out in March. Don would like to know if there is a possibility of more ice available during Cardigan’s breaks. Jim Marion to meet with the head of students tomorrow to firm up the schedule. Don tells Jim to hold off on any more firm commitments for ice until further notice. Cardigan has not asked for a prepayment as of yet.
B>Fundraising & Promotion Committee
Jon wants to meet with Dawna and Kari. Jon to contact last year’s sponsors – he would like to see sponsors assigned to teams before the season starts. Middle of July will provide board with proposal – vote and implementation will be at that meeting.
Steve would like 1 pre-season event. Possibility to make it a fundraiser? Problem is that every child on the ice must have a USA hockey card for insurance purposes. Fundraiser may be a possibility if is for registered players at Lebanon, Hanover, and Twin Valley. Possibility of advertising at 3on3. Fred Reddin was asked and has people he believes who can provide puck handling skills. Don would like Steve to finalize this with a time line. Ice must be reserved soon. Steve suggests last week of Aug, beginning of September.
Next meeting: June 26, 2006, 6:30 @ LHS
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