GLYHA BOARD OF DIRECTORS
Meeting Minutes
Present: Don Morong, Jon Singleton, Brad Whitaker, Annmarie McDonagh, Steve Liebold, Jim Damren, Maddy Goodell, Tammy Daley, Ahmad Haidari, Brad Shaw, Reed Bergwell, Dawna Pidgeon, Jackie Goodell, Bob Ceplikas, Sue Shaw, LeeAnn Bergeron, Tom Schones
Meeting Topics:
Fundraising: GLYHA is still looking at a $2900 deficit with a projected $5000 in team sponsorships (last year sponsorships were at 1900). There are 9 Mites as of today, We must skate a Mite team. Peter Gariepy has been making phone calls. We must have a sponsor for all 11 teams. Jon (fundraiser chairman) says he cannot handle all the fundraising alone. He says he is actually considering resigning from the board because of personal/work schedule.
Jon gave a review of the apparel catalog- price of merchandise will determine our profit – no cost to us. Catalog is almost complete, Jon has a meeting tomorrow with Tracy. Expected estimate of this fundraiser is $500. Jon has also worked a deal with Liberty Mutual- Liberty Mutual will donate $5 for every member who insures through them.
~Jon makes motion: motion to send out Liberty Mutual arrangement to members
~motion approved: voted and passed unanimously
Jon has list of prior businesses that have made previous team sponsor donations. 12 companies have donated >500 in the last 3 years and s/b called independently of the mailer. Review of list. List was split with board members for calling. Jim printed the Chamber of Commerce list for Jon – Jon has written a letter requesting $150 donations from these smaller companies. Cost to mail this letter would be $108 + $148 postage X 3. These $150 donations would get a thank you in the tournament brochure. Board has decided to wait on this letter pending outcome of team sponsor ($750) requests. The divided list of prior team sponsors MUST be contacted by the next board meeting. After each contact the information should be sent to Don so the database can be kept updated. After some research, Jon believes the best fundraising opportunity to be a discount card for pizza – Lebanon has already done this but Jon will send out info email to everyone for feedback. Laurie Sanborn and Kathy Cullinane have volunteered to help with fundraising, they have many ideas such as a dance/spaghetti dinner during Jan Thaw- where they could also invite all visiting teams, Scott’s band will provide the live entertainment. There were discussions about the Dartmouth concessions, where players would work the stands and GLYHA would receive a % of the proceeds- Ahmad will contact them for more info. Discussions about a possible softball game, McDonalds McBucks. LeeAnn suggests a hockey game : the Lebanon coaches vs. Hartford coaches.
State Meeting report: Annmarie and Don attended. The state is reevaluating the screening policy. They suggest we do it until there plans are finalized. The State coaches meeting was postponed until September. Lebanon will be hosting the Squirt Tier 1 Regional tournament March 9-11. There will be one fee of $15 for a weekend pass. There is a new video on rules, they will send it to us soon for viewing. Dave Maxfield will be the referee in chief. Because of the new rules, we can expect a lot of penalties. There will be a big adjustment period. 15 penalty rule in 1 game = head coach suspension. Midget player penalty – 5 penalties in game before 2nd period = ejection from game and next game. Coach (adult) helmet rule – warning – 1 game suspension – suspension pending hearing from state. Program will be penalized if overlooking infractions by coaches – warning – not in good standing w/ state or USA hockey – not eligible to play in tournaments. The helmet rule includes all special guests to practices, parents in LTS and LTP. EVERYONE AND ANYONE ON THE ICE
Final Registration: Final registration will be Saturday, September 16, 2006 at Campion from 10:00 – 2:00. All board members should be present. Ahmad will send email to all members and Don will put a transaction ad in the paper.
Girls Program: Discussions regarding “swing” players. Reed says the U14 numbers are strong w/o the players who will play on the High School team. He believes it is better to not make a general exception to previous policy. Any player wishing to play both should have to petition the board on an individual basis. Sue Shaw is in agreement. She believes board decisions have been annually appropriate. Looking at the #’s now should dictate decisions now. Sue believes the girls program has become elevated now and should offer a challenging program for the girls to move into- a good feeder program to the High School. Allowing any and all to be swing players when they want can be a detriment to the girls themselves. She is pleased with the changes to the gold team, believes that it makes it consistent with our other programs. Sue believes the refund amount is not appropriate. Brad Shaw does not think there should be “swing” players. Believes that if they make the HS they are no longer part of the youth hockey program and should not be allowed to play. It is unfair to the players on the team and does not promote a team feeling. Brad would like the board to grant NO petitions. Brad Whitaker disagrees, he believes that gives no flexibility and that the board should decide case by case. Reed strongly supports the continuation of current policy: the player would petition the board to play and the board would consider each petition separately. Dawna Pidgeon says that is has been necessary in the past to build #’s but does not believe that to be the case any longer. Bob Ceplikas says it makes it similar to all other programs – each petition to be considered separately and the decision would be dependent on the #’s of the teams impacted, not on the child. This board agrees to leave policy the way it is and should a player petition to play we will hear each case and consider the circumstances when making a decision.
Jackie Goodell states the intent of petitioning to “swing’ if she make the U14 team and the HS team. She will be trying out as a forward for the HS team, which has a goalie and would like to continue playing goalie for the U14 which does not have a goalie registered as of yet. Board will hear her petition if and after she makes both teams.
Amount of refund: Discussion regarding the amount of refund given to players who register with GLYHA and then make the HS varsity team. Current policy is a 50% refund given. Talk of figuring out amount of ice time and setting a price for each ice. Bob Ceplikas suggests setting a set amount instead of by ice.
~Jim Damren makes motion: motion to change current policy and offer a 60% refund to players who make HS team, keeping 40% (or 30% for ice and 10% for USA hockey fees).
~motion approved: voted and passed unanimously
Bob Ceplikas gives a thank you to the board for the attention and length of discussions given to the girls program. He believes this is a good thing for girls hockey.
HYHA/ GLYHA coaches meeting: 3 coaches from GLYHA attended. They went over rules, acquainted everyone with the tryout process, exchanged coach info and discussed drills used for tryouts. Steve would like to see 1 coach from Lebanon and 1 coach from Hartford for those teams that have merged. Steve would like to see the GSL team with a Lebanon head coach and a Hartford assistant and vice versa. Bob Ceplikas believes that should not matter, it should be best qualified for head coach position, but agrees both organizations should be represented for each team.
Computer Update: computer has been purchased and is in Don’s possession, however, the new software has not been received. Don should be receiving it in the next few days and will then get the laptop to Maddie.
HHA Valley Mite discussion: Don and Annmarie have met with Mike Wagner. Hanover has agreed to not start games until after the 1st of January. Agreed that if there is travel, it will be the whole team not a separate team made up of players from all teams. Hanover would like Lebanon to split the cost of D. Reece clinics they have scheduled on a % of kids. This is not something we agreed to in the past and do not feel we can offer a decision at this time. Don will tell Hanover.
Dick has agreed to let us redo the bulletin board at Campion. Brad Shaw will build a new enclosed cabinet. Laurie Sanborn has agreed to be the official bulletin board coordinator.
Selection process: moved to next meeting
Coordinator Reports:
A)Treasurer’s report: Maddy reviews report
B)Coaching Coordinator: Dave Reece is on board. Has agreed to $60/hour- he has arranged for someone to donate the rest. They have scheduled a meeting for next Thursday to set dates- Steve will inform him of the helmet rule.
Steve will schedule a coaches meeting within the next 2 weeks with possible guest speakers.
C)Girls Coordinator: see Girl’s in meeting topics above
D)Registrar: Annmarie wants to know when she can get the information, computer software, etc so that she can get started. Jon Singleton to give Annmarie Hartford’s registrar information.
E)Scheduler: no report available
F)(Equipment Manager: no report available
G)InHouse Coordinator: Annmarie now has 4/5 people who have agreed to help. She will find out how many flyers are needed for schools and will print and distribute. Only Lebanon school did not give permission to distribute to students-they will allow one to be posted. Don says to make sure all valleymites are at the 1st skate of mites.
H)Volunteer Coordinator: 2 forms have been sent in, hopefully more will be turned in at final registration. Don will forward all volunteer forms to Dawna.
I)Tournament Coordinator: no report available.
Committee Reports:
A)Ice committee report: No new information at this time. Ice time is still looking good. There have been no changes to previous #’s. There is some concern over registrations with no payments and Hartford has concerns over the number of peewees. Hartford would like to see this board cap peewees at 28.
~Jon Singleton makes motion: motion to not cap peewees at Hartford’s suggestion of 28.
Discussion follows
~Jon amends motion: motion to cap peewees at 30 players.
~motion passed: voted and passed
~Brad Whitaker makes motion: motion that a registration with check trumps a registration received with no check
~motion passed: voted and passed unanimously
B)Fundraising & Promotion Committee: see above in meeting topics
C)Skill Development Committee: Bob Gaudet has agreed to run a goalie clinic for a max of 25 goalies. He will run clinic after September 20 and before October 15. Ahmad to firm up an actual date. Clinic must be open to all organizations. Someone suggest an invitation to Lebanon players for shooters. Clinic will be 4 hours- we must pay for ice, if there is a ice conflict it may be possible to hold at Thompson. Reed suggest doing something big to thank Bob Gaudet for his time. Revenue will be semi neutral with a reward to Bob.
~Jon Singleton makes motion: motion for Ahmad to proceed with Bob Gaudet to make this clinic happen.
~Motion passed: voted and passed.
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