Meeting Minutes
November 5, 2007
Present: Melissa Kiernan, Steve Liebold, Don Morong, Chele Lyford, Julie Lyford, Marjorie, Carol Devins, Jeremy Belliveau, John Chesnut, Randy White, Kate Barber, Tammy Daley, Brendan Scribner, Heather Stadheim, Jim Damren
In House Program: 30-40 LTS, 24 Termites, Intro estimated 30s. Chele says it was difficult having 2 separate systems with coaches / player information. Steve says Hanover #s in the 40s. Discussion about playing Hanover Steve thinks it is a good idea. Steve is concerned about the # of crates on the ice belief is if youre using a crate you s/b in LTS.
Steve makes motion: motion to have in-house coaches background checks run in VT only.
Motion approved: voted and passed unanimously.
Chele says a lot of people are wanting to help. If 18 or older a background check needs to be done. Chele says we should not allow all of them out there as it is $30 per person and some only help a few times. Suggested that we set a limit of helpers per team.
Randy makes motion: Motion to set limit of 5 helpers per team (17 teams)
Discussion
Motion is tabled.
Laura says: 3 teams of 8-10 players need shirts and colors, may need a 4th team. Don will order. Jerseys for intro? Final #s to be given Chele says Hartford has a lot of mite jerseys not being used.
Carol makes motion: motion to not provide jerseys for intro to hockey
Amendment to motion: Motion to not provide jerseys for intro hockey unless/until we get a sponsor and that money will buy jerseys.
Motion Passes
We need to confirm ice times inconsistent info on schedules.
Website: suggestion that schedule be under schedule instead of teams.
Coach request for website: coaches info is not updated info to go to Melissa to put on web Including parent rep info.
Merge: We have 2 months to finalize the merge 0 progress so far. Need approval from the members need to form a committee to come up with specifics to present to the members.
Need committees to : Propose what the new association will be, what state, Bylaws, policies and procedures and Finances Consolidation: Discussion follows regarding who might be best suited for these committees. Some suggestions are: Dawn Hudson, Sandy Mariotti, Mike heron, Brad Whitaker, Tom Jasinski, and Jim Damren for policies and procedures. Julie Lyford, Ja Simms and Bruce Adams for Finances. These people need to meet with the attny and come up with options and suggestions. Clint Potter and Don Morong to help with the state info. Answers from the nominated parties to Heather and Don by the end of week. Proposal from this committee to be presented at the next board meeting.
KUA Ice: compressor is down for an extended amount of time, not enough ice for skills sessions that were approved. Practices scheduled for Cardigan and skills switched to Hartford.
John makes motion: motion to have Jeremy acquire 2 hours of ice at Cardigan Mtn per week
Motion passes -Voted and approved by BOTH boards
Jan 21st to be the last skills night of the season.
Melissa makes motion: motion to end skills night after each team has 4 sessions
Motion passes: Voted and approved by BOTH boards
Fundraising:
Discount card only got 7 businesses to say yes not pursuing
Has a sponsor for the Bantam A but this is a Hartford team will buy the tags for shirts and the rest of the money to be put into the new jersey fund.
Tag Day: Schedule made up enough teams for 4 locations, dates are 12/1 and 12/8
Dec 7,8,9 Xmas tree sale at Hartford
Carol suggests pre-selling the trees to members (160 ordered) and then only having a couple of pick up times.
Letter to businesses on the Chamber of Commerce list asking for $100 yearly donations.
Carol Devins is the fundraising contact for HYHA.
T-shirt sale will be $15 for 1 shirt or $25 for 2 shirts
$40 donation will get you a Bigbelly bank John will donate the first 250 banks then will charge $15 per bank to the organization. Chele says they should sell well at the concession stand at Hartford, John will get her some to put on display.
Contest for new name/logo ends December 31
Newsletter needs to go out Randy to consolidate everything for this.
Tammy makes motion: motion to distribute fundraising packet to all travel team skater regardless of GLYHA or HYHA
Motion approved: Voted and passed by BOTH boards.
Coaching Coordinator: request from coach to include spare parts in the first aid kit, decided that this should be a coach/parent responsibility
Steve checked on gamesheet state will provide.
Need a thank you to Dave Reeces sponsor for the last year.
Annmarie needs to get coaches books out this week consent to treat forms is a must for traveling teams.
Kate to tell parent reps that schedule should be checked regularly as changes do happen.
Scheduler update: lots of changes to keep up with suggests that next year we start a week later because of other sports other organizations have been canceling games because of other sports. State tiers are not set for girls yet.
Last Hartford meeting parents and board had suggestions and opinions on the tryout process tabled for next meeting.
Next meeting: November 27, 6:30 at RSD Leasing
10:08 meeting adjourned.
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