GLYHA Board of Directors Meeting
Meeting Minutes
Present: Randy White, Jon Chesnut, Don Morong, Tammy Daley, Todd Cartier, Bruce Adams, Jim Damren, Maddy Goodell
Board members not present: Katie Barber, Steve Liebold, Melissa Kiernan
Spring registration: 74 registered, we identified missing expected players for a follow up mites are looking good Hartford expecting 19. 32 hours of ice is expected to be needed. Brad has started on a practice schedule intent to have a weekly skills session will be difficult to fit into an ice schedule. Early morning practice is still an option discussion on this follows. Skill sessions s/b Hartford Sundays late afternoons or evenings. Most present agree that Woodstock would probably be a better option than an early morning weekday. 2 early morning rotated through the upper teams would make approx. 1/mth/team. Jim says 6:30 is too late, figuring in travel time makes it too late for most to make it to school on time. Looking for ice @ Woodstock Cardigan extra night? And Proctor. We need more ice.
Hartford has approved full merger to include girls program the alliance committee supports the merge with most parents in favor. A by-law change in VT was made that creates an All-star U14 team. Hartford expects to lose players to this team. Lebanon High Coach still opposed to the full merge to include the girls teams.
~Jim makes motion: motion to approve full merger top to bottom
(including the girls programs).
Motion approved: voted and passed unanimously.
Some parents have reported that they did not receive spring registration forms it seems to be players with last names starting with S and T. Don suggests setting a date of tomorrow anyone who has returned reg forms before or on tomorrows date will receive the $50 discount anyone else we contact who says they did not receive we will consider individually. Don to give Jon a list of players not registered and Jon will contact to find out status. (approx. 25 players)
Fee structure: Hartford has agreed to the fee structure we approved at the last meeting only exception is the Termite and LTP programs. Hartford believes the prices we set are too high and are not conducive to recruitment purposes.
Jon distributed notes and plans from the meeting with Him, Randy and Melissa (fundraising committee). Discussion about the timing of tag day. Discount card to be sold at tag day? Bruce Adams explains about a baseball fundraiser at DAngelos we advertise and we get 20% of proceeds for a given time period. Fundraising committee will start with a t-shirt sale last year of Lebanon Lightning Talk of setting up a different bank account for the new jersey fund. Maddy to investigate options on what type of acct Account is starting with $2500 received earlier for new jerseys.
~Randy makes motion: motion to allocate any interest from the sweep checking to the new jersey fund.
Maddy has a problem with this interest in this account is not being made off of only the $2500. Discussion follows
~Randy amends motion: pending best option discovered by Maddy interest will be moved to the jersey fund starting with Mays interest of $109.
~motion approved: all in favor with 1 abstaining from vote.
Bruce Adams reminds Maddy that any donations starting with the $2500 must stay for jerseys only any interest that this board decided to contribute to the fund can be moved back if necessary by a board vote.
Selection Committee: Randy has identified one evaluator for selection tryouts, Clayton.
Jon says we must communicate better: believes we should have a face to face meeting making it mandatory that all show. (show or no play). This was not agreed on by others, Don reminds everyone that all board meetings are open to all and we encourage any and all to attend, we cannot make it mandatory. Newsletter to go with summer registration forms. Randy to start the newsletter and will get to Scott for printing chairs to send news info to Randy Summer payment due July 30.
Audit Committee Bruce Adams has agreed to be on this committee audit must be done by July 30 30 days from close of June 30. Brad Whitaker removed from this committee as he had access to the accounts. Committee will be Jim Damren and Bruce Adams.
Alliance Committee: Alliance committee has decided that there will be a contest for all players to decide new colors, name, logo, etc. (with alliance committee control on the colors for easier jersey purchase).
Next Meeting: Monday, July 9 6:30 @ Hypertherm with everything ready for summer mailing.
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