Meeting Minutes
August 27, 2007
Present: Don Morong, Steve Liebold, Jay Mullen, Jeff Lyford, Clint Potter, Kate Barber, Edmund, Chele Lyford, Jim Damren, Carol Devins, Jon Chesnut, Randy White, Tom Thibodeau, Julie Lyford, Heather, Brendan Scribner, Ernie Gour, Melissa Kiernan, Tammy Daley
State Meeting Report: No major changes, and no anticipated problems with our tier requests. Coach of VT teams must go to meeting, game sheets must be perfect.
Coaching Selection Updates: Hartford has made no progress to date on coach candidates, they have been dealing with other issues. Midget coach, Mark Devins may not coach if his son decides not to play. This is a strong possibility. Dave Goodwin – Steve has not been able to make contact with him. HYHA board of directors expresses strong interest in Mike Hayes (not Brad Whitaker) as the head coach of the Squirts. Don says Brad is a 2nd year Squirt coach and Mike is a 1st year Squirt coach. Tradition would be to go with the 2nd year coach , Tom Thibodeau says it may be time to break tradition. Katie says that Hartford knows Mike best, but she as a parent of a squirt player knows Brad better and is curious as to why we would just go with Mike. Steve says he does not know Mike Hayes – Jay Mullen says he has done a great job with the Mites – Heather says he may want to coach girls – Jay and Julie say no, it will definitely be Squirts. Jay believes that Mike will be flexible, Brad strongly wants to be the head coach. Because it is tier 2 it may be better to go with Brad. Someone from the Hartford board will contact Mike Hayes within the week to find out how he feels before we make any decisions. Jim says Steve Roberts says he does not want to be a head coach, this information is different from what Don and Steve Liebold have heard.
Alliance Committee Update: Don says that we need to get moving on the legal side of the alliance. Don believes it is now time to find new people who can handle the financial and legal end of things. This must happen soon. If we go as 1 non profit we must be registered in 1 state, if 2 non profits with 1 umbrella we could register in both states but would have big financial issues. January 1 is the deadline if a change to the charter is necessary. Jim will contact Jay Simms.
Final Registration: Final registration for GLYHA is September 15. Chele says they are sending postcards with email information so that parents can print all forms and bring them in. We can look at their postcards for an idea. Randy has received no information for the newsletter. Don will get all info ready that needs to be mailed and will send to Tammy. Tammy and Kate will do the mailing. We will be offering that all members can register with USA Hockey on line, Annmarie will draft a letter with directions.
January Thaw: This will be GLYHA’s 17th annual January thaw tournament. It will be held January 4-6. Ernie says there are thoughts of not including Mites in the tournament after last year. It is very difficult to get Mites to come, a lot of work and we end up giving lots of discounts to get teams to come at this level. Ernie suggests doing Squirt, Peewee and U12 this year. Chele says these groups are all in the same age group. Discussion follow and it is decided to do: Tier 2 Squirt team, Tier 3 Peewee team, and the VT-A U12 team. Ernie to send in sanction form. Discussion on a higher fee with no gate or a lower fee with a gate. Gate fee did well at the regional tournament but takes a lot of volunteers .
Jim makes motion: motion to charge $700 and NO gate fee
Motion approved: voted and passed unanimously
Selection Process Review: Committee reviews proposed changes to the policy: proposal to change current 1 ½ hours scrimmage and 1 ½ hours drills to 1 hour of drills and 2 hours of scrimmage is not approved, policy will remain the same, proposal to change final selection of “bubble” kids from being decided by the head coach to the coaching coordinators was met with a lot of “heated” discussion, but does pass: 9 in favor and 6 opposed. Committee also proposes that the 15 skills that are evaluated be divided between the 5 evaluators, so that each person is looking at all of the skaters and only concentrating on 3 specific skills, all evaluators will look at ice awareness. This is approved.
Jim makes motion: motion that evaluation tryouts be closed to all spectators, only the evaluators and on ice coaches be allowed inside the rink during the process.
Motion does not pass
Ice report: Review of proposed practice schedule done by Jay and Brad. Some concerns about the Wednesday 4:10 ice slot given to Mites, a problem for any level. Shelly proposes eliminating the 7-8 skills night on Friday and putting in someone to have a set schedule. These will say as skills for now. Julie needs to know how many hours of ice are needed on the weekends. Needs to know by Friday, end of September.
Need to figure out girls: waiting for info from Reed who is on vacation. Don to call and set up meeting with Tom.
Edmund says he needs photos of the kids for the website – anyone can send these in. Changes to the website must be made through the correct people. Hartford’s website is now being done by Edmund as well: HYHAVT.com, it also has a link to GLYHA.
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